Purchase Order Data Extraction Software
— AI-Powered, Confidence-Scored
Extract PO numbers, supplier details, order totals, delivery dates and payment terms from purchase orders automatically — at any volume.
What is purchase order data extraction software?
Purchase order data extraction software automatically reads PO documents — whether PDF, scanned, or Word — and pulls out structured fields like PO number, supplier details, order total, delivery dates and payment terms. The extracted data is organised into a consistent format you can export to your ERP or procurement system. Without automation, this is done manually by procurement or AP staff keying data from each order.
Why it matters for procurement and finance teams
Purchase order processing is one of the highest-volume manual tasks in any procurement function. Keying PO numbers, totals and supplier details from hundreds of POs per month introduces errors, delays three-way matching, and ties up staff who should be doing higher-value work. Purchase order data extraction software eliminates the manual entry step — so POs move from inbox to ERP in seconds, not hours.
Purchase order automation for any ERP
Nextraxion works alongside your existing ERP — SAP, Oracle, NetSuite, Sage or Coupa. Extract structured PO data once and export it as CSV or JSON for import into your system. Use Mailhook to receive POs by email and trigger extraction automatically, or connect via API to build a fully automated PO processing pipeline. No changes to your ERP required.
What Nextraxion extracts from purchase orders
PO Number
Unique purchase order reference extracted from the header
PO Date
Issue date of the purchase order
Supplier / Vendor
Full supplier name and address
Issuing Company
The buyer entity placing the order
Delivery Date
Required or expected delivery date
Custom fields
Cost centre, project code, approver, or any field your team defines
Total Order Value
Order subtotal, tax, and grand total
Payment Terms
Net days, early payment discounts, credit terms
Purchase order formats Nextraxion handles
Standard PO
One-off purchase orders for goods or services
Blanket PO
Framework orders covering multiple deliveries over time
Contract PO
Long-term agreements with fixed pricing and delivery schedules
Planned PO
Pre-approved orders with flexible delivery windows
Emergency PO
Expedited orders raised outside normal procurement cycles
Digital / e-PO
Electronically issued POs from ERP and procurement platforms
Three steps to automate PO extraction
Build your PO template
Choose which fields to extract: PO number, supplier, order total, delivery date, and more
Upload your purchase orders
Drag in PDFs or connect your procurement system
Export structured data
CSV, JSON, or push directly to your ERP or finance system
Built for every procurement role
Procurement Managers
- •Extract structured PO data from every supplier format without manual entry
- •Process high volumes of purchase orders in bulk overnight
- •Export directly to SAP, Oracle, NetSuite, or any ERP via CSV or API
Finance Controllers
- •Get accurate, structured PO data ready for three-way matching and reconciliation
- •Confidence scores flag low-accuracy fields before they reach the ledger
- •Consistent output across all suppliers makes period-end close faster
Supply Chain Teams
- •Extract delivery dates, order totals and supplier details from POs at scale
- •Structured export ready for your supply chain management system
- •Custom fields for project codes, cost centres, and department references
Accounts Payable Teams
- •Automate PO data entry from inbox to ERP with Mailhook email processing
- •Reduce errors in PO matching by starting with accurate extracted data
- •Handle every supplier's format without building individual templates
Every field
scored for confidence
< 10 min
first extraction
$69/mo
starter plan
Guides and resources
Frequently asked questions
Stop re-keying purchase orders
Extract every field from every PO — automatically, accurately, and in seconds.
Guides & Resources
How to Extract Data from Contracts Using AI
Manual contract review takes hours. Here's how modern extraction tools pull the data you need — automatically.
What Fields Can You Extract From a Contract?
A practical guide to contract data extraction fields — from parties and dates to payment terms and custom fields.
How Accurate Is AI Document Data Extraction?
The honest answer — including how confidence scoring works and how to build a review process that catches the gaps.
Is It Safe to Upload Confidential Documents?
A plain-English guide to the six things worth checking before you upload a contract, invoice, or NDA to any cloud tool.
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